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Outing Coordinator Checklist |
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- Mail deposit with
signed copy of fact sheet prior to due date.
- Advertise and
collect money/commitments from your players.
- Make all
participants aware of Dress Code, Spikeless Shoes, and Rules &
Etiquette.
- Provide directions
to all players.
- Communicate final
number of players to the Golf Shop 9 days in advance.
- Finalize Food
Package 9 days in advance.
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- Create a pairing
sheet of your players (Assign holes for shotgun if applicable).
- Create a Rules Sheet/Agenda to distribute the
day of the event. This should contain format (scramble, better
ball, best ball in foursome, individual), Prize holes, Prizes, and
Food options.
- Create script (list
of items) for an announcement from the Golf Shop.
- Arrange Prizes with
the Golf Shop.
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Dear Outing
Coordinator;
The following
represents the terms of the contract to conduct your golf outing at
The Mattawang Golf Club.
Contract
Terms and Conditions
Upon our receipt of your deposit and signed “Fact
Sheet” you agree to the following:
- The minimum number
of participants for such outings is 16. If you do not reach the
minimum you will be charged for the 16.
- Estimate of number
of participants at the time the booking is made.
- At least (10) days
prior to the start of the event, the organizer must confirm the
final number of guaranteed participants, listed by name. The
balance of the payment is based on this number and is due prior to
the start of the event/tee off time.
- Failure to confirm
per the above will result in the forfeiture of the booking deposit.
Failure to produce the guaranteed number of participants will not
result in any refund by
The Mattawang Golf Club.
- The Mattawang
Golf Club reserves the right to cancel any event for any reason
with 30 days notice, and to cancel an event if, in The Mattawang
Golf Club’s sole judgment, playing conditions so require.
In either circumstance,
The Mattawang Golf Club’s sole obligation will be to re-schedule
the event to a mutually agreeable date, or to refund all monies
received.
- All event
participants agree to indemnify and hold The Mattawang Golf Club
harmless from injury and/or damages to property and/or persons, how
so ever arising. All participants agree to obey all relevant
laws and regulations, and act reasonably at all times. All
participants agree to follow club rules and regulations.
- Any participant utilizing a golf cart will be
responsible for any damages to the cart.
- No food or beverages may be brought onto the
golf course except as provided by The Mattawang Golf Club
and/or mutually agreed beforehand.
Dress Code
The Mattawang Golf Club adheres strictly to a dress code all
12 months during the year.
Our dress code requires all golfers to wear collar shirts or
turtlenecks. In addition, No Jeans, Jean Shorts, or Gym Shorts are
allowed. Please make sure all your golfers are aware of this policy.
Spikeless Shoes
Only shoes with non-metal spikes are allowed. Dress shoes with
heals are not allowed.
Coolers
At no time are coolers of any type allowed on the golf course. We
maintain 5 water Coolers on the golf course at all times and our Grill
Room/Halfway tent are open year round. Most of the season The
Mattawang Golf Club provides a beverage cart during the season.
Alcohol
Alcohol is not permitted on the golf course at any time. We do
allow outings to provide their own alcohol but this must be stored and
consumed on the back deck of the Grill Room and must be approve by
management.
Food
The Mattawang Golf Club offers a wide variety of food packages,
please see-attached and options. However, golfers may not bring their
own food.
Miscellaneous
Players must have their own golf clubs. Non-players are not
permitted on the golf course. Rental Clubs are available.
Options
The following are some options for you to review.
If you have any questions please contact us.
Tee Times
The Tee Time option is generally selected by smaller groups or
groups that schedule their outings on non-shotgun days. Golfers tee off
every 7 and 8 minutes alternating between the two.
Shotgun Start
Our shotgun tournaments must have a minimum of 100 players. The
Mattawang Golf Club has power carts to accommodate 144 golfers.
Carts can be leased by an outside agency. The approximate cost is
$55.00 per and a minimum of 10 carts is required.
You will be charged for 100 golfers, even if all
do not attend.
Food Packages
We offer a variety of food packages for your outings. The different
packages are listed separately on a following page. At least 72 hours
from the start of the outing we require a count of people who will be
eating.
Deposit
A 25% non-refundable deposit is due a minimum of 60 days prior to
your outing. The amount and deadline are listed on the following fact
sheet, and must be returned with a signed copy of the fact sheet. The
deposit must be left in the form of cash, check or credit card.
Contests
We furnish Long Drive and Closest to the Pin markers, which are
available to you at no charge. We usually use the 4th and/or
10th hole for long drive and the 3rd and/or 11th
hole for closest to the pin.
Prizes
A nice selection of merchandise from the proshop is available as
prizes and can be discounted 10 to 30% depending on the item. We are
also able to order Company Logo Balls or other custom items with your
logo or crest. Ask about your cost.
Range Balls
Your group may purchase range balls individually for $5.00 a bucket
or you may arrange to buy them in advance for a discount. (Minimum of
20 buckets.)
Other Options
We also offer the following, which may be added to enhance your
event:
- Callaway scoring $2.00 per person
- A half hour clinic covering a wide
range of basics and tips or tune-up’s for the advanced
player conducted by PGA Professionals
- Raffles
- Beat the Pro (Closest to the pin)
Competition
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